Understanding Records Retention

Document created by javier.garderes Employee on Jul 11, 2019Last modified by javier.garderes Employee on Jul 18, 2019
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The Records Retention plugin is an effective tool to track activity in your Jive community. Before using it, be sure you understand what it captures and where it sends this captured information.

What is it?

The Records Retention plugin records who does what, and when they do it in your Jive community. It captures snapshots of the activity within a community.

Why would I use it?

This plugin is a useful tool to help an organization that needs to meet legal requirements, particularly in a regulated industry. It can also be used to track activity in a community.

What does it capture?

The Records Retention plugin captures the following events for each content type and space type:

 

Content TypeActions

DOCUMENT

CREATE, DELETE, DELETING, LIKE, UNLIKE, EDIT, MOVE, EXPIRE, RATE, UNDELETE, VIEW, OTHER

BLOG

CREATE, DELETE, DELETING, EDIT, MOVE, OTHER

BLOGPOST

CREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, VIEW, OTHER

TASK

CREATE, DELETE, EDIT, MOVE, COMPLETED

POLL

CREATE, DELETE, EDIT, VOTE, EXPIRE, VIEW, MOVE, OTHER
BOOKMARKCREATE, DELETE, EDIT, OTHER
MESSAGETOFRIENDSCREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, BRANCH
MESSAGETOGROUPCREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, BRANCH
INVITATIONDELETE, RSVP_YES, RSVP_NO, RSVP_MAYBE, INVITE
VIDEOCREATE, DELETE, EDIT, MOVE
STATUSCREATE, DELETE, LIKE, EDIT, MOVE, RATE, UNLIKE, VIEW, APPROVE, RATE, ASSOCIATE, DISASSOCIATE, EXPIRE, HIDE, MODERATE, REJECT, SENT, UNDELETE, VOTE, OTHER
COMMENTCREATE, REPLY, DELETE
ANNOUNCEMENTCREATE, DELETE, EDIT, EXPIRE, OTHER
ABUSEREPORTCREATE, DELETE
COMMUNITYCREATE, DELETE, EDIT, MOVE, OTHER
PROJECTCREATE, DELETE, EDIT, MOVE, OTHER
SOCIALGROUPCREATE, DELETE, EDIT, ASSOCIATE, DISASSOCIATE, OTHER
CATEGORYCREATE, EDIT, CATEGORIES_MODIFIED, DELETE
OUTCOMECREATE, DELETE, EDIT
ATTACHMENTCREATE, DELETE, EDIT, DOWNLOAD, OTHER
LIKE_ACCLAIMCREATE, DELETE
DISCUSSION_MESSAGECREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, BRANCH
USEREDIT, ASSOCIATE, DELETE, CREATE, RETIRED
AVATARCREATE, DELETE, EDIT, OTHER
USER_RELATIONSHIPCREATE, RETIRED, OTHER
PROFILE_FIELDCREATE, DELETE, OTHER
SERVICECREATE, DELETE, EDIT, OTHER
TILE_CATEGORYCREATE, DELETE, EDIT, OTHER
TEMPLATE_CATEGORYCREATE, DELETE, EDIT, OTHER
PERMISSION_LEVELCREATE, DELETE, EDIT
SYSTEM_PERMISSION_LEVELCREATE, DELETE
DIRECT_MESSAGECREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, BRANCH
EXPERTISE_TAGAPPROVE, MODERATE, REJECT, CREATE, DELETE
IMAGECHANGED
RTC_INTERACTIONCREATE
CONTENT_PLACE_RELATIONSHIPSHARE, DELETE, DELETING, EDIT
QUESTIONAPPROVE, REJECT, ASSOCIATE, DISASSOCIATE, MARK, UNMARK, OTHER
THREADLOCKED, UNLOCKED, DELETE
IDEACREATE, EDIT, RATE, DELETE, MOVE
*APPROVE, REJECT, MODERATE, SHARE, TAGS_MODIFIED

Generic Actions

Some actions, such as the moderation related ones, may be triggered for almost any type of content type entity. Therefore, these are listed with a ‘*‘, as the actions could be registered for documents, messages, comments, etc.

Where does it send this captured information?

There are currently three ways to configure the Records Retention plugin:

Attachments

    Outcomes